• Document Scanning, Storage & Active File Management

Targeted at clients who must maintain portions of their active file collections in paper, DRC manages off-site paper-based filing in parallel with digitization through DRC's DRCSecure content management service supportng customer transitions from paper-to-digital.

 

By efficiently de-locating large paper file collections to DRC's secure, climate-controlled storage facility — backed by a rigorous chain-of-custody process — DRC ensures ongoing integration of back-file and day-forward content across both paper and digital environments. Records are prepared, processed, and enriched with critical metadata, then scanned for digital storage and access, and in-filed when necessary into new or existing folders for physical storage, freeing up primary office and storage space.

 

COMPLIANT DOCUMENT DIGITIZATION

 

High-quality capture of image content and embedded data is fundamental to structured document management and future ingestion into AI. DRC is a Certified CGSB (Canadian General Standards Board) service provider, delivering fully compliant digitization that produces authentic, reliable digital images recognized as true originals — enabling organizations to securely dispose of physical records with confidence. DRC also holds NAID AAA certification for secure destruction and Federal Government security clearance at the Protected B level for Document Safeguarding, giving customers a documented compliance foundation at every stage of the record's lifecycle, from capture through disposition.

 

SIMPLIFIED PORTAL ACCESS

 

For department users, supervisors, and Project Managers, DRC's DRCSecure portal serves as the operational command center for large-scale transformation — centralizing inventories, reconciling paper and digital records throughout the digitization lifecycle, and giving supervisors and Project Managers streamlined, real-time visibility into daily requests and work-in-process.

 

As digitization progresses, continuous access to documents — even during active processing — ensures uninterrupted operations and full transparency. Organizations retain control over complex, long-term migrations, with consistent accuracy and continuity across all record formats.

 

INCIDENT MANAGEMENT & AUDIT TRAIL

 

DRCSecure strengthens compliant digitization with integrated Incident Management and Audit capabilities. The portal captures all file activity — including exceptions, access events, and workflow changes — providing real-time visibility and a complete, defensible audit trail.

 

Customers gain clear insight into their entire filing system, daily retrieval patterns, and exactly who has accessed critical records. The result is a transparent, accountable conversion environment where incidents are traceable, oversight is continuous, and compliance is built into every step.