Solutions
Human Resources
Employee records carry more legal exposure than almost any other content a business holds. DRC turns scattered personnel files into a secure, searchable record with role-based access, so HR finds the complete file the moment a manager needs it and privacy risk stays under control.
Employee Records Digitization That Reduces Privacy and Legal Risk
Employee records carry more legal exposure than almost any other content a business holds. DRC's employee records digitization turns that risk into a controlled, secure foundation instead of a liability sitting in a filing cabinet.
The real cost of scattered employee records isn't just legal exposure; it's the time HR teams spend hunting for information instead of using it. When performance history, credentials and career records are consolidated and searchable, HR shifts from administrative record-keeping to strategic talent work: spotting development gaps, building succession plans and making faster, better-informed decisions.
From Filing Cabinet to Secure HR Record
HR projects draw on Document Scanning, Storage & Active File Management, Microfilm-to-Digital Migration and DRCSecure Hosted Document Management, from a targeted backlog conversion to a complete DRCSecure Human Resources solution.
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AssessEmployee files, appraisals, compensation records and legacy microfiche are inventoried and scheduled with HR.
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ConvertHigh-volume scanning, indexing, microfiche conversion and data entry turn paper and film into searchable records, on site where needed.
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OrganizeEach file is indexed to the employee and loaded into DRCSecure or your HR system.
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ControlRole-based access decides who sees what, and every view can be proven under audit.
A complete employee record, there the moment a manager needs it.
Where This Shows Up
- Employee files and personnel records
- Performance reviews and appraisals
- Salary and compensation records
- Microfiche and legacy HR archives
Why It Matters Beyond HR
- Privacy & legal risk — access-controlled, auditable records that reduce exposure to privacy legislation and legal action
- Workforce decisions — a consolidated view of employee data across systems, in one governed repository
- Operations — high-volume, minimal-disruption conversion that scales from a backlog project to a full HR records solution
- Talent strategy — consolidated, searchable employee histories free HR to focus on development and succession planning instead of chasing paper records
Compliance and Security
Structured, access-controlled digital files are the only kind of record that can enforce who sees what, and prove it under audit. DRC holds federal security clearance at the Protected B level for document safeguarding, and every file is tracked under documented chain of custody from pickup to delivery.
DRC is certified to CAN/CGSB-72.34-2017, Electronic Records as Documentary Evidence, so the digital records we produce are built to stand up as evidence and to support disposal of the paper originals, which our NAID AAA certification covers once you approve it.
Employee Records Digitization FAQ
Can you convert our HR records on site?
Yes. DRC has the capacity to complete complex on-site conversion projects quickly, with minimal disruption to HR operations.
Can you convert old microfiche employee records?
Yes. Microfiche and legacy HR archives are converted into the same searchable record as your paper files.
Can we start with a backlog only?
Yes. Work scales from a targeted backlog conversion to a complete DRCSecure Human Resources solution.
Who can see employee files?
Access is role-based and auditable, so only authorized HR staff and managers see each file.
Not sure how well your existing HR repository is organized? Start with a Repository Health Check.
