DRCSecure Hosted Document Management

DRCSecure is a customized hosted document management solution built on AWS, supporting SOC 2 and ISO 27001 compliance. It is designed from the ground up to protect sensitive information, stay continuously available and deliver fast, consistent access for authorized users, with complete Canadian data sovereignty.

• Content: scanned paper records and electronic business records, captured and organized by DRC.
• Access: authorized users search, retrieve, review, annotate, print and email documents from a standard web browser, 24/7, over the Internet, VPN or WAN.
• Security: data encryption, firewall protection and industry-standard security controls, with enterprise-grade redundancy and monitoring.
• Scale: from ten to thousands of users, and from thousands to tens of millions of documents.
• Management: DRC maintains, supports and upgrades all hardware, software and infrastructure.

1. Define requirements: we agree your applications, users and service levels.
2. Capture: DRC scans your paper records and brings in your existing electronic records.
3. Organize: records are indexed and loaded into your secure DRCSecure repository.
4. Set up access: user accounts and permissions are configured for each team.
5. Go live: deployment takes a matter of days, not months.
6. Ongoing service: DRC monitors, maintains and upgrades the system, with no day-to-day load on your IT team.

• No capital or start-up costs: with no up-front investment, we target client payback from day one.
• No licence, infrastructure or upgrade costs: DRC owns and refreshes the platform.
• No internal IT support: DRC runs the entire system, so your IT department has nothing to maintain.
• Short deployment: DRCSecure is already live and in use by many organizations, so rollout is measured in days.
• Room to grow: start with one department and scale to enterprise-wide use on the same open, modular platform.

DRC is certified to CAN/CGSB-72.34-2017, Electronic Records as Documentary Evidence, so the digital records we produce are built to stand up as evidence and to support disposal of the paper originals. Our NAID AAA certification covers secure destruction of paper once you approve it. DRC holds federal security clearance at the Protected B level for document safeguarding, and every box and file is tracked under documented chain of custody from pickup to delivery.

Because capture follows CGSB 72.34, DRCSecure records are built to serve as your official copy, so paper originals can be securely destroyed.

• Organizations replacing ageing in-house document management systems
• Departments that need secure remote access to records for distributed teams
• Regulated organizations that require Canadian data residency
• Teams moving off paper files after a DRC scanning project

Already have digital records nobody uses? Repository Intelligence as a Service turns existing repositories into searchable, connected knowledge.